Executive Assistant – Italy Office

About the role

The Executive Assistant will support the Chief Representative of the Shenzhen Office in driving international relations objectives. This role ensures smooth, efficient, and sustainable office operations while managing stakeholder communications and assisting with project roadmaps.

Key responsibilities

• Oversee all administrative operations, ensuring timely reporting and adherence to HQ deadlines.
• Manage internal and external communications, including marketing and social media outreach.
• Assist in planning and executing business facilitation events such as seminars, conferences, roundtables, and forums.
• Support information security compliance and report any breaches.
• Identify and implement continuous‑improvement opportunities for departmental policies, systems, and processes.
• Ensure compliance with quality, health, safety, security, and environmental regulations.
• Prepare accurate departmental reports in line with Dubai requirements.
• Provide ad‑hoc assistance to the Chief Representative as needed.

Required profile

• Bachelor’s degree in International Business, Business Administration or a related field.
• 1–2 years of progressive experience in corporate affairs, external relations, or business research within large organisations.
• Strong business awareness of the local market and ability to engage with the business community.
• Fluent in English and the local language (reading, speaking, writing).
• Excellent teamwork and communication abilities.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).