Office Manager

About the role

The Office Manager will ensure the smooth daily operation of the Milan office for a leading international player in industrial, medical and specialty gases. Reporting to senior management, the role acts as the primary point of contact for employees, visitors and external partners, maintaining high standards of efficiency and service.

Key responsibilities

• Manage day‑to‑day office operations, including supplies, equipment, vendor coordination and facility management.
• Serve as the first point of contact for staff, visitors and partners, handling scheduling, calendar management and meeting coordination.
• Prepare, maintain and organise accurate documentation, reports and filing systems (both digital and physical).
• Support management with presentations, correspondence and internal communications.
• Organise business travel, including flights, accommodation and local transportation.
• Plan and coordinate internal meetings, workshops and company events.
• Liaise with external IT service providers to ensure workstation setup and maintenance.
• Assist onboarding of new employees with IT equipment, system access and permissions.
• Maintain employee records, support HR documentation and prepare payroll‑related information.
• Support credit collection activities in coordination with Finance.

Required profile

• Proven experience in office management or a similar administrative role.
• Professional proficiency in spoken and written Italian and English; additional European languages are a plus.
• Strong organisational and coordination abilities with high attention to detail.
• Confident communicator with a service‑oriented, hands‑on mindset.
• Comfortable working with multiple stakeholders and external providers.

Required skills

• Proficiency with the Microsoft Office suite.
• Comfort with digital tools and systems for documentation and communication.

What we offer

• Competitive salary range €25,000 – €31,500 per year plus bonus.
• Opportunity to work in a dynamic international environment in Milan.