Administrative Support Assistant

About the role

The Administrative Support Assistant provides essential administrative and personnel support to senior leadership at DLA Distribution in Sigonella, Italy, while also supporting operations in Djibouti and Livorno. This role coordinates travel, procurement, personnel data, and IT services to ensure smooth daily operations across multiple locations.

Key responsibilities

• Deliver administrative and data collection support to the Commander, Deputy Commander, and supervisors at DLA Distribution Sigonella and affiliated sites.
• Act as Defense Travel Systems (DTS) coordinator and Government Purchase Card (GPC) holder, processing travel and procurement actions.
• Manage employee actions through the Defense Civilian Personnel Data System (DCPDS) and serve as Learning Management System (LMS) coordinator.
• Update position descriptions for local national staff and administer the EAGLE time‑and‑attendance system, handling schedule changes and attendance issues.
• Coordinate base access for new employees, visitors, and vendors with the Pass and ID Office and Security Specialist.
• Provide IT coordination, including new‑employee system access, SAARS maintenance, troubleshooting, and remedy ticket resolution.

Required profile

• U.S. citizenship.
• One year of specialized experience performing similar administrative and personnel support functions.
• Ability to obtain and maintain a Non‑Critical Sensitive security clearance.
• Eligibility to work overseas under a 36‑month rotation agreement.
• Possession of a REAL ID or equivalent identification for federal facility access.

Required skills

• Defense Travel Systems (DTS) coordination.
• Government Purchase Card (GPC) usage.
• Defense Civilian Personnel Data System (DCPDS) operation.
• Learning Management System (LMS) administration.
• EAGLE time‑and‑attendance system management.
• SAARS system maintenance and IT troubleshooting.