Executive Assistant

About the role

We are seeking an Executive Assistant to provide high‑level administrative and organisational support to our Managing Directors. In this role you will enable senior leaders to focus on strategic initiatives by handling complex scheduling, communications, and project coordination.

Key responsibilities

• Manage multiple calendars across time zones, prioritising meetings, appointments and events.
• Coordinate domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare, proofread and format correspondence, reports, presentations and board materials.
• Screen incoming communications and respond on behalf of Managing Directors when appropriate.
• Organise meetings, prepare agendas, take minutes and follow up on action items.
• Plan and execute internal and external events, off‑sites and executive workshops.
• Handle confidential information with discretion and professionalism.
• Liaise with key stakeholders, clients and partners on behalf of the Managing Directors.
• Track and reconcile expenses, process invoices and manage budgets for executive activities.
• Support project‑management activities to ensure deadlines and deliverables are met.
• Anticipate needs of the Managing Directors and proactively resolve issues.

Required profile

• Exceptional organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity and professionalism.
• Strong problem‑solving mindset and proactive attitude.
• Attention to detail and accuracy in all work.
• Ability to build relationships and influence at all levels.
• Adaptability and resilience in a fast‑paced environment.

Required skills