Recruiting Coordinator – Front Desk & Candidate Support

About the role

The Recruiting Coordinator provides the first point of contact for candidates and visitors, ensuring a welcoming and efficient experience at the Florence office. You will support the talent acquisition team by handling high‑volume communications, paperwork, and onboarding tasks.

Key responsibilities

• Greet candidates and visitors at the front desk, creating a professional environment.
• Answer high‑volume phone lines and provide information on job opportunities.
• Direct candidates to the appropriate recruiters and initiate the recruiting process.
• Assist with candidate paperwork, data entry in Bullhorn, upload transcripts, and maintain Excel trackers.
• Communicate delays or gaps in onboarding and screening to recruiters, managers, and the onboarding team.
• Conduct oral‑swab drug tests and help with I‑9 verification.
• Send, receive, and track candidate text communications via Sense.Document.
• Maintain accurate records across multiple systems and trackers.

Required profile

• Minimum 1 year of administrative or customer‑service experience in a business setting.
• Strong organizational and time‑management abilities in a fast‑paced environment.
• Clear, professional communication skills for interacting with candidates and internal teams.
• Attention to detail and commitment to data accuracy and compliance.
• Willingness to learn, adapt, and collaborate as workflows evolve.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Bullhorn (ATS)
• Sense.Document

What we offer

• Full‑time schedule: Monday‑Friday, 8:00 AM–4:30 PM or 8:30 AM–5:00 PM.
• Hourly pay range $18.64 – $25.00.
• Comprehensive benefits package supporting total well‑being.
• Opportunities for professional growth within a collaborative, inclusive culture.