HR Administration Specialist

About the role

dnata is looking for a highly organised HR Administration Specialist to join its Personnel Administration team in Vizzola Ticino, Italy. The role focuses on managing the administrative aspects of the employee lifecycle, acting as a primary contact for staff and line managers while ensuring compliance with legal and company standards.

Key responsibilities

• Manage attendance, absences and monthly timesheets, and forward payroll data to the external provider.
• Prepare and process documentation for hiring, contract extensions, amendments and terminations, including mandatory communications with authorities.
• Administer leave processes such as sickness, maternity, workplace injuries and other statutory leaves.
• Support onboarding and off‑boarding, covering employment paperwork, privacy compliance, medical checks and health‑and‑safety training.
• Assist employees with payroll queries, payslip interpretation, personal and tax data updates, severance pay (TFR) and tax return assistance.
• Review expense reports, meal vouchers and business travel costs, and liaise with HR service providers.
• Maintain accurate digital and paper employee records.

Required profile

• High school diploma or university degree, preferably in Personnel Administration, Payroll or Social Security Contributions.
• 2–5 years of experience in personnel administration or similar HR roles.
• Good knowledge of Italian labour law and statutory requirements (CU, Form 770, INAIL, INPS).
• Strong attention to detail, reliability and ability to work under deadlines.

Required skills

• Proficiency in Microsoft Office, especially Excel.