Junior Office Manager – Milan, Madrid or Warsaw

About the role

We are looking for a Junior Office Manager to ensure our offices in Milan, Madrid or Warsaw are welcoming, efficient and inspiring. You will be the go‑to person for day‑to‑day facilities, logistics and workplace experience, supporting the team’s productivity and well‑being.

Key responsibilities

• Maintain the office environment clean, comfortable and fully equipped for staff.
• Coordinate daily logistics such as deliveries, supplies, catering and maintenance.
• Manage access control, security checks and emergency procedures.
• Quickly troubleshoot and resolve facilities issues to keep operations running smoothly.
• Identify and implement improvements to enhance the overall workplace experience.

Required profile

• Strong reasoning ability – can solve complex problems from first principles.
• High drive and ambition with a proactive, results‑oriented attitude.
• Team‑spirit – generous, reliable, honest and willing to get hands dirty.
• On‑site presence – work from the office every day.
• Fluent in English (written and spoken).
• Fluent in the local language of the office (Italian, Spanish or Polish).

Required skills