Management Assistant – Fleet & Family Readiness (FFR) N9 Program

About the role

The Management Assistant provides high‑level clerical, administrative and analytical support to the N92 and N91 Directors and their regional division managers within the Fleet & Family Readiness (FFR) N9 Program of the U.S. Navy, based in Naples, Italy. The role ensures smooth office operations, accurate reporting and timely correspondence across the theater.

Key responsibilities

• Gather, research and present information for recurring and special reports.
• Prepare executive and staff‑level correspondence, non‑technical reports and presentations.
• Manage incoming and outgoing mail, apply suspense controls and track tasks using ETMS2.
• Compile statistics, conduct qualitative analyses and support decision‑making processes.
• Maintain logs, calendars and schedules using Microsoft Outlook and KRONOS time‑keeping.
• Review and ensure compliance of documents with policies, formats and grammatical standards.
• Assist with the implementation and interpretation of new policies, procedures and regulations.

Required profile

• Proven experience in administrative or executive support, preferably in a government or military environment.
• Strong organizational, analytical and judgment skills with attention to detail.
• Ability to handle confidential information and manage multiple priorities under tight deadlines.
• Effective communication skills for interacting with senior staff and external contacts.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Enterprise Task Management Software Solution (ETMS2)
• KRONOS time‑keeping system