Office Assistant

About the role

The Food and Agriculture Organization of the United Nations (FAO) is seeking an Office Assistant to support the Projects Support Division in Rome. The role provides routine administrative and clerical services that ensure the smooth operation of the unit and its projects.

Key responsibilities

• Draft, format and circulate routine correspondence, tables, reports, presentations and publications.
• Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries.
• Enter, retrieve, structure and update information from various sources and present results in standard formats.
• Set up and maintain office files and reference systems according to established procedures.
• Initiate, view and track administrative transactions in the computerized financial, travel and human‑resources systems.
• Support the organization and administration of meetings, workshops and events, including logistical arrangements.

Required profile

• Experience performing routine administrative and office support tasks.
• Ability to work independently on standard matters and seek guidance for more complex issues.
• Good communication skills for interacting with colleagues and external contacts.

Required skills