Office Manager & Business Administrator

About the role

Fasanara is opening a new office in Ferrara, Italy. The Office Manager & Business Administrator will be the main point of contact for the Ferrara site, ensuring smooth daily operations and supporting the administration of the Italian legal entity. The role blends office management, facilities oversight, health & safety coordination and close collaboration with international teams, especially in London.

Key responsibilities

• Act as the primary point of contact for all office‑related matters in Ferrara.
• Ensure day‑to‑day running of the office, maintaining a professional and welcoming environment.
• Manage office supplies, equipment, consumables and vendor relationships.
• Coordinate maintenance, repairs and overall facilities management.
• Support onboarding of new employees and serve as the local operational reference for staff and visitors.
• Assist with administration of Fasanara’s Italian legal entity, keeping company records and documentation organized.
• Collect and organise invoices and related paperwork for the Finance team.
• Liaise with health‑and‑safety officers and ensure compliance with local regulations.

Required profile

• Excellent professional English communication skills for daily interaction with colleagues in London and other offices.
• Ability to work on‑site five days a week in Ferrara.
• Strong organisational skills and attention to detail.
• Experience in office management or business administration, preferably in an international environment.
• Familiarity with basic finance administration and record‑keeping.

Required skills