Personal Assistant to CEO and Chief Product Officer

About the role

We are seeking a highly organized and proactive Personal Assistant to support both the CEO and the Chief Product Officer. The role demands discretion, excellent communication, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage complex calendars, schedule meetings, appointments, and travel for both executives.
• Coordinate internal and external meetings, prepare agendas, and track follow‑up actions.
• Handle confidential information with professionalism and integrity.
• Serve as the primary liaison between the executives and internal teams, partners, suppliers, and stakeholders.
• Process expenses, invoices, and reimbursements according to company policies.
• Draft, proofread, and send emails, communications, and documents on behalf of the executives.
• Prioritize messages, facilitate communication flow, and respond when appropriate.
• Build strong relationships across departments and with external partners.

Required profile

• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in fashion, luxury, or creative industries.
• Fluent in English and Italian, both spoken and written.
• Excellent organizational and multitasking abilities, able to work under pressure and meet tight deadlines.
• High level of discretion, reliability, and professionalism.
• Flexibility to work varied hours to meet the dynamic needs of senior executives.

Required skills

• Mastery of Microsoft Office Suite.
• Proficiency with Google Workspace.
• Experience with digital collaboration tools.

What we offer

• Annual salary range: €32,000 – €35,000, depending on experience.
• Annual welfare package and meal vouchers.
• Hybrid/remote working flexibility in line with company policy.
• Employee discount on the Off‑White online store.