Receptionist & Deputy Office Manager

About the role

We are looking for a Receptionist & Deputy Office Manager to be the first point of contact for our firm and to support daily office operations. The role blends front‑desk duties with progressive responsibility for office management, offering a clear path for growth within a professional environment. You will interact with clients, partners and external providers, ensuring smooth communication and efficient office flow.

Key responsibilities

• Welcome clients and visitors, ensuring a professional and welcoming experience.
• Manage the reception area, incoming calls and shared mailboxes.
• Coordinate meeting rooms and office facilities.
• Handle correspondence, couriers and office supplies.
• Support partners and professionals with organisational and administrative tasks.
• Coordinate suppliers and assist with day‑to‑day office management.
• Perform administrative filings and errands with public authorities.
• Gradually assume greater responsibility for overall office management activities.

Required profile

• 1‑3 years of experience in a similar receptionist or office‑management role.
• Professional proficiency in Italian and good spoken and written English.
• Excellent organisational and communication abilities.
• Reliability, discretion, attention to detail and a proactive attitude.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

What we offer

• Office located at via degli Omenoni, 2 in Milan.
• Working hours from 9:00 to 18:30.
• Modern, spacious offices in the Brera/Cairoli/Montenapoleone area, easily reachable by MM1, MM2, MM3 or the Cadorna railway station.
• Equipped kitchen and dedicated staff spaces.