Senior Administrative Assistant – Family Office (Venice)

About the role

We are seeking a Senior Administrative Assistant to support an international ultra‑high‑net‑worth family office based in Venice. The role combines finance‑led bookkeeping with the administrative backbone of a complex private environment, covering multiple residences across Italy and regular travel to Bologna.

Key responsibilities

• Day‑to‑day bookkeeping, payments, reconciliations and pre‑tax record keeping for the family office and household entities.
• Coordinate domestic and international supplier payments, liaise with accountants, tax advisors, banks and fiduciaries.
• Maintain administrative records, contracts, insurance policies and confidential filing systems.
• Oversee property and supplier coordination across several residences, including quotations, invoices, cost controls and approvals.
• Manage vehicle and boat administration – servicing, registrations, insurance renewals and related documentation.

Required profile

• At least five years of experience in a senior administrative‑finance role within a UHNW family office, private office or multi‑jurisdictional household.
• Fluent in English and Italian, with solid knowledge of Italian administrative and fiscal documentation processes.
• High level of discretion, accuracy and the ability to work independently.
• Based in Venice or Northern Italy with the ability to travel regularly to Bologna.
• Legal right to work in Italy.

Required skills

• Google Workspace
• Excel
• Digital filing systems

What we offer

• Permanent full‑time contract with a gross salary of €85,000 per annum plus a discretionary bonus.
• Opportunity to work in a small, established and trusted family office environment.
• Regular travel between Venice and Bologna, managing a diverse portfolio of assets and administrative tasks.