Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank (EIB) is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time position requires regular on‑site presence and offers the chance to work in a highly international, multi‑cultural environment.

Key responsibilities

• Act as the primary point of contact for the Director on sensitive, complex, and confidential matters.
• Manage and coordinate the Director’s agenda, including scheduling appointments, meetings and professional trips.
• Screen, prioritize and follow up on incoming correspondence, ensuring timely and high‑quality responses.
• Prepare briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support the organization, coordination and follow‑up of department‑level meetings, monitoring action points and deadlines.
• Maintain Teams and SharePoint spaces for effective document management and collaboration.
• Contribute to process optimisation and share best administrative practices.

Required profile

• Secondary level education complemented by a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of professional experience as an Executive Assistant supporting senior management in a complex environment.
• Proven ability to handle confidential and strictly confidential information.
• Good understanding of institutional or corporate settings with strong anticipation of needs.

Required skills

• Proficiency with Microsoft Teams.
• Proficiency with Microsoft SharePoint.

What we offer

• Permanent contract (grade 2/3) with full benefits.
• Relocation support for successful candidates.
• Opportunity to work in a truly international and multicultural environment.
• Professional development within a leading European financial institution.