Foreign Language Secretary – Administrative Assistant

About the role

The Max Delbrück Center for Molecular Medicine seeks a proactive Foreign Language Secretary to support its Berlin‑Buch campus. Working as a bridge between scientific teams and administration, you will ensure smooth information flow in a dynamic, international environment.

Key responsibilities

• Handle general assistance, commercial and administrative tasks in German and English.
• Organise office operations, including calendar management, mail processing, telephone and video conferencing, ordering, filing and document management.
• Support HR activities such as job postings, recruitment documentation, contract extensions and guest registrations.
• Manage fund administration, monitor budgets and bill service costs.
• Plan, organise and follow‑up on events, seminars, meetings and workshops, preparing documents, presentations and minutes.
• Assist international guests and coordinate business travel, including booking and expense settlement.
• Maintain and update website content.

Required profile

• Completed vocational training as a Foreign Language Secretary, Office Management specialist or comparable qualification.
• Ideally some experience in secretarial, administrative or assistant roles, especially in project support or event management.
• Excellent written and spoken German and English.

Required skills

• Proficiency with common IT and MS Office applications.
• Experience using digital communication tools for collaboration.