Accounts Receivable & Payable Specialist – Italy

About the role

The role is responsible for preparing customer invoices for project milestones and service activities while supporting the finance team with Italian accounts payable invoice review. It ensures accurate revenue allocation, proper documentation, and compliance with tax and contractual requirements.

Key responsibilities

• Open and manage administrative aspects of project jobs and service contracts.
• Enter customer orders and billing schedules for projects and services.
• Issue customer invoices in line with contractual terms, coordinating with Project Managers and the Service Department.
• Verify tax and contractual accuracy of invoicing documentation.
• Maintain supporting documentation such as progress reports, milestones, and service reports.
• Prepare internal documentation for warehouse cost allocation to projects.
• Support review and posting of Italian accounts payable invoices, ensuring consistency with purchase orders and correct cost allocation.
• Liaise with customers and suppliers on accounting and administrative matters.
• Coordinate with external consultants for Intrastat declarations and VAT settlements in Italy, Spain, and Germany.
• Update ISTAT data with monthly turnover figures and maintain customer payment schedules.
• Assist with monthly, quarterly, and year‑end closing activities for management and statutory reporting.

Required profile

• Diploma in Accounting (Ragioneria) or equivalent qualification.
• 3–5 years of experience in similar administrative or accounting roles.
• Experience in project‑based companies, preferably in industrial plant engineering, construction, or engineering sectors.
• Knowledge of project accounting principles and cost allocation processes.
• Good command of written and spoken English.

Required skills

• Accounts receivable processing.
• Accounts payable review and posting.
• VAT handling for domestic, EU, and non‑EU transactions.
• Project accounting and cost allocation.