Administrative Assistant – Private Wealth Management (Milan)

About the role

Our team is looking for a proactive Administrative Assistant to support the Private Wealth Management division in Milan. You will work closely with senior leaders and clients, ensuring seamless calendar management, travel coordination and day‑to‑day office operations while maintaining the highest level of professionalism and discretion.

Key responsibilities

• Maintain complex, multi‑time‑zone calendars for senior executives and prioritize client meeting requests.
• Arrange high‑volume travel, including visa procurement, and process expense reports in compliance with internal policies.
• Handle a large volume of phone calls and interact with senior business leaders and clients professionally.
• Perform general office duties such as copying, filing, shipping, supply management and support ad‑hoc projects or facilities tasks.
• Facilitate knowledge sharing within the team and ensure timely dissemination of relevant information.
• Provide backup support to fellow assistants and cover as needed.

Required profile

• Excellent judgment and discretion when handling confidential information.
• Strong written and verbal communication skills in both Italian and English.
• Exceptional attention to detail, organizational ability and capacity to prioritize tasks.
• Self‑starter with proactive problem‑solving skills and ability to work under pressure.
• Professional demeanor and ability to interact with all levels of the organization.

Required skills

• Microsoft Office Suite – Word, Excel, PowerPoint, Outlook.
• Familiarity with AI tools such as Microsoft CoPilot (preferred).
• Experience with travel and expense platforms like SAP Concur or American Express Global Business Travel.