Executive Assistant

About the role

The Milan office of Jefferies is seeking a proactive Executive Assistant to support a team of investment bankers, including one or two Managing Directors. The role involves managing complex schedules, travel arrangements and administrative processes in a fast‑paced banking environment.

Key responsibilities

• Manage extensive diaries for MDs, coordinating client meetings, dinners, internal calls and arranging rooms and video conferences.
• Organise international travel, including flights, transfers, accommodation and required documentation.
• Handle inbox management and process team expenses through Concur, covering meals, taxis and other costs.
• Maintain the firm’s in‑house CRM system and perform ad‑hoc administrative tasks as needed.
• Build and nurture relationships with staff across the firm to ensure smooth operations.

Required profile

• Highly motivated, proactive and able to thrive in a fast‑moving environment.
• Strong team player with excellent verbal and written communication skills in English and Italian.
• Quick learner with the ability to understand banking procedures and Jefferies policies.
• Attention to detail and basic numeracy skills.
• Proven experience supporting senior bankers and junior team members.

Required skills

• Proficient use of Microsoft Office, especially PowerPoint and Excel.
• Experience with Concur expense management.
• Familiarity with CRM systems.