General Services Coordinator – Milan

About the role

We are looking for a General Services Coordinator to join our Milan office and ensure the smooth operation of daily administrative and facilities activities. You will be the main point of contact for office supplies, vendor relations and employee support, helping our tech team focus on delivering innovative BIM solutions.

Key responsibilities

• Process and track orders for office supplies, equipment and services.
• Coordinate with vendors, negotiate contracts and ensure timely deliveries.
• Maintain accurate inventory records, monitor stock levels and reorder as needed.
• Track expenses related to orders and adhere to budget guidelines.
• Keep the office stocked, arrange storage areas and oversee equipment maintenance.
• Respond promptly to employee requests for supplies, equipment or services.
• Resolve issues related to orders, stock availability or service requests.
• Maintain clear communication channels with employees and HR.

Required profile

• Strong availability and ability to be present in the office full‑time.
• Excellent organizational, time‑management and multitasking abilities.
• Flexibility and adaptability to handle a variety of tasks.
• High level of precision and attention to detail.
• Good command of English, both written and spoken.

Required skills