HR Specialist – Personnel Administration and Payroll

About the role

Orbia Advance Corporation, a global company with operations in 41 countries and more than 22,000 employees, is looking for an HR Specialist in Rapallo. The role covers personnel administration and payroll coordination, with a focus on Italian employment administration and close cooperation with the HR Business Partner.

Key responsibilities

• Manage the employee administrative lifecycle: hiring, contract changes, extensions, terminations and mandatory notifications (UniLav)
• Coordinate the monthly payroll with the external provider, check attendance, absences, overtime and travel expenses, and follow up on discrepancies
• Ensure correct application of national collective labour agreements (CCNL) and company agreements across the two legal entities
• Handle sickness, workplace injuries (INAIL reports), parental leave, statutory leave and holidays; act as contact for INPS, INAIL, the Employment Centre and supplementary pension and health funds
• Prepare reports on headcount, labour costs, absenteeism and overtime, and support statutory HR reporting
• Support recruitment (postings, CV screening, interviews), onboarding and offboarding, and mandatory health and safety and privacy training
• Support performance and salary reviews with the HRBP and give first-line HR support to employees and managers

Required profile

• Degree in Economics, Law, Humanities or Psychology, or high-school diploma with equivalent experience
• 2-4 years of HR experience, with hands-on experience in Italian personnel administration and payroll coordination, in-house or in a labour consultancy
• Good knowledge of Italian employment administration
• Fluent Italian and a good command of English
• Availability for regular travel to Bologna and Faenza, driving licence (B) and own car

Required skills

• Payroll and attendance systems
• Strong Excel skills

What we offer

• Permanent, full-time contract
• Company welfare, meal vouchers and continuous training
• Reimbursed travel expenses under company policy
• An international environment with an HR team across several European countries