Office Assistant

Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.The FAO Investment Centre (CFI) provides investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over 120 countries, the Centre provides a full suite of investment and finance support to FAO members. It partners with governments, international and national financing institutions, the private sector and farmers, research institutions and academia to improve the quality and quantity of agrifood investment. The Centre's four main areas of work include support to strategic investment planning and policy, public investment, private investment, and innovative finance. These are complemented by the knowledge for investment and capacity development for investment programmes that serve to share knowledge, learn and build capacities at country level. For additional information on the FAO Investment Centre, its activities, partners and the organizational structure please visit the following link.As part of its strategic investment planning and policy solutions, CFI collaborates with the European Union's Directorate-General for International Partnerships (DG INTPA) to support sustainable agrifood systems' policies and investments. As part of this collaboration, CFI supports DG INTPA through the Sustainable Agrifood Systems Intelligence + (SASI+) project and the AgrIntel Phase II project.9Through the SASI + project, CFI provides technical support to formulation of evidence-driven strategies and investments for regional, national and local authorities and European Union Delegations to improve policies and mobilize, prioritize and target financing and investment in support of sustainable agrifood systems, efficient, competitive and inclusive agrifood value chains and regional growth corridors.Under the AgrIntel phase II project, CFI provides advisory services to the European Union's Directorate-General for International Partnerships (INTPA) to ensure the financial, social and environmental sustainability of its agricultural investment operations. CFI also supports INTPA in assessing the investment proposals submitted to the Investment Committees of the various agricultural investment funds co-financed by the European Union, and in delivering on-demand analytics on specific value chains, food systems or investment thematic analytical work (blended finance etc.).The position is located in the Director's Office, CFID, at FAO headquarters in Rome, Italy.Main PurposeThe Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.Supervision Received/ExercisedThe Office Assistant reports to the Office Associate, in the front-office of CFI Director. He/she acts independently on routine matters and consults with Supervisor(s) on new and/or more complex issues and procedures. Supervision received provides for technical and procedural guidance and on-the-job learning.Working RelationshipsThe Office Assistant interacts with a variety of colleagues from within the work unit. Interactions relate to the exchange of routine information and the provision of standard office support services.Key Functions/Results Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation. Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units. Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format. Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures. Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities). Assist with arranging for travels: organize transport, logistics, accommodation, documents. Ensure availability of office supplies and appropriate maintenance of office equipment. Perform other duties as required.Impact Of WorkThe Office Assistant participates as part of a team in the provision of administrative and office support services. Actions reflect on the immediate and wider work unit.______________________________________________________________________________________________________CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGMinimum RequirementsEducation: Secondary School Education.Experience: Two years of relevant experience in office support work.Languages: Working knowledge (proficiency - level C) of English.IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous ImprovementTechnical Skills Good knowledge of the communication and documentation standards. Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies. Good knowledge of the organizational structure.Desirable Qualifications And Skills Good knowledge of affiliate workforce hiring and travel corporate procedures. Knowledge of Letters of Agreement procedures and experience in its preparation and monitoring. Knowledge of CFI investment operations and partners. Working knowledge (proficiency- level C) or limited knowledge (intermediate proficiency- level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).Call For Expressions Of Interest - Vacancy AnnouncementJob Posting14/Jul/2026Closure Date28/Jul/2026, 9:59:00 PMOrganizational UnitCFI - FAO Investment CentreJob TypeStaff positionGrade LevelG-3Primary LocationItaly-RomeDurationFixed-term: one year with possibility of extensionPost Number2011107CCOG Code2101IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceStaff in the General Service category are recruited locally from the Primary Location area, which is where the office is located. FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment, and a better life , leaving no one behind. Show more Show less