Supply Chain Associate

About the role

The International Organization for Migration (IOM) is seeking a Supply Chain Associate to support procurement activities for its operations in Italy and Malta. Working under the Director of the Coordination Office for the Mediterranean and the Senior Supply Chain Associate, the incumbent will ensure timely acquisition of goods and services in line with IOM’s procurement policies.

Key responsibilities

• Receive, verify and consolidate procurement requisition forms, ensuring compliance with the Purchase Authorization Matrix.
• Prepare tender documents, solicit bids, conduct bid analysis and assist in the evaluation process.
• Negotiate terms with selected suppliers, issue purchase orders or contracts and obtain required authorisations.
• Monitor open requisitions, track delivery status and coordinate receipt of goods with the requesting unit.
• Review vendor invoices, prepare payment requests and liaise with Finance for timely payments.
• Maintain physical and electronic procurement records in accordance with IOM documentation standards.

Required profile

• Experience in procurement or supply‑chain activities within an international or UN‑related environment.
• Familiarity with IOM procurement procedures and the Purchase Authorization Matrix.
• Ability to work under the supervision of senior supply‑chain staff and collaborate with finance and operational units.

Required skills