Team Assistant – Administrative Support

About the role

The United Nations Interregional Crime and Justice Research Institute (UNICRI) in Turin is seeking a Team Assistant to provide comprehensive administrative support to the Programme Management Officer and the wider team.

Key responsibilities

• Perform office support and administrative functions using UN’s Umoja ERP system.
• Monitor project schedules, verify documents, approvals and signatures to ensure compliance with financial and budget requirements.
• Generate standard financial reports and work orders from various databases.
• Draft routine correspondence, prepare large and complex documents and reports.
• Handle inter‑office vouchers, coordinate with UNDP, arrange meetings and events, draft Terms of Reference, and manage grant‑related administrative requests.
• Maintain paper and electronic filing systems and databases for the unit.
• Assist in data collection, analysis, and preparation of presentations and reports for decision‑making.
• Support the creation and update of visual materials, web pages or brochures.
• Perform other related duties as assigned.

Required profile

• Demonstrated professionalism with strong attention to detail and ability to meet deadlines.
• Team‑oriented mindset, willing to collaborate and support colleagues.
• Commitment to gender equality and inclusive work practices.

Required skills

• Proficiency with the Umoja Enterprise Resource Planning system.