Executive Assistant & Operations Specialist

About the role

We are looking for an Executive Assistant & Operations Specialist to support our Country Manager and ensure smooth day‑to‑day operations at MioDottore, a leading digital health platform. You will handle administrative tasks, manage calendars, coordinate travel, and assist the sales team with data collection and reporting.

Key responsibilities

• Act as the main point of contact between executives, employees, clients, and external partners.
• Prepare internal and external communications, including memos, emails, presentations, and reports.
• Manage the CEO’s calendar, optimize schedules, and plan trips and events.
• Collaborate with sales managers to gather forecasts, update sales data, and ensure accurate commission reporting.
• Oversee office management tasks such as inventory, supplies, and vendor relationships.
• Coordinate travel arrangements, track invoices, and handle expense reporting.
• Support ad‑hoc projects, including research, presentations, and business modeling.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Office Manager, or a similar role.
• Proficiency in Excel and Google Workspace, including pivot tables, graphs, and complex formulas.
• Ability to anticipate stakeholder needs and prioritize tasks efficiently.
• Fluent in both Italian and English for meetings and documentation.
• High level of discretion and confidentiality.

Required skills

• Excel
• Google Workspace

What we offer

• Opportunity to work in a hyper‑growing international company.
• Competitive compensation range €25‑35 K per year.
• Flexible work arrangements.