Executive Assistant to Directors – Telco EMEA (Rome)

About the role

We are looking for a proactive and detail‑oriented Executive Assistant to support two Directors within the AWS Telco EMEA organization in Rome. The role involves managing complex, multi‑time‑zone calendars, coordinating international travel, and ensuring smooth day‑to‑day operations for senior leadership.

Key responsibilities

• Manage complex calendars for two Directors across multiple time zones, proactively resolving conflicts.
• Coordinate domestic and international travel, including visas, itineraries, and expense reports.
• Organise team meetings, off‑sites, and events end‑to‑end (logistics, agendas, follow‑ups).
• Process purchase orders, invoices, and track team budgets.
• Handle confidential information with discretion and sound judgment.
• Act as liaison between leaders, internal teams, and external stakeholders.
• Identify and implement process improvements to increase team efficiency.
• Support new‑hire onboarding and maintain team documentation.

Required profile

• 3+ years experience as an Executive Assistant or Senior Administrative Assistant supporting Director‑level leaders.
• Fluent written and spoken English.
• Ability to adapt to changing priorities and tight deadlines with minimal supervision.
• Experience coordinating international travel, visas, and expense management.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).