Executive Assistant to Investment Bank MDs (Milan)

About the role

Jefferies is seeking an Executive Assistant to provide high‑level administrative support to one or two Managing Directors in its Milan investment‑banking team. The role involves managing complex schedules, coordinating travel, and handling day‑to‑day office operations in a fast‑paced environment.

Key responsibilities

• Manage extensive diaries for MDs, including client meetings, dinners, internal calls and video‑conference logistics.
• Arrange international travel – flights, transfers, accommodation and required documentation.
• Oversee inbox management and process expenses through Concur for senior and junior bankers.
• Maintain the firm’s in‑house CRM system and perform ad‑hoc administrative tasks.
• Foster relationships with staff across the firm and ensure smooth operational support.

Required profile

• Quick learner with ability to understand business needs and Jefferies policies.
• Strong numeracy and attention to detail.
• Excellent verbal and written communication in English and Italian.
• Proven experience supporting senior bankers and junior teams.
• Flexible, proactive and able to work efficiently in a high‑pressure setting.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Concur expense management
• CRM system usage