Executive Assistant to Managing Directors (Milan)

About the role

We are seeking a proactive Executive Assistant to support our Managing Directors in Milan. The role serves as the right‑hand for senior leaders, ensuring smooth day‑to‑day operations, managing schedules, and fostering client relationships.

Key responsibilities

• Extensive diary and calendar management for Managing Directors.
• Coordinate office lunches, meeting rooms, and venue bookings for breakfast, lunch, and dinner meetings.
• Arrange travel logistics including flights, hotels, cars, visas and train tickets.
• Handle document production, formatting and quality‑checking in Word, Excel and PowerPoint.
• Manage general administrative tasks, printing, binding, scanning and operational workflows.
• Support team events and client meetings by booking venues and overseeing logistics.
• Assist with onboarding new joiners and provide holiday cover for the EA team.
• Respond to ad‑hoc requests from senior stakeholders.

Required profile

• Proven experience as an Executive Assistant in a fast‑paced professional services environment.
• Calm under pressure, detail‑driven and solutions‑focused.
• Strong organisational, time‑management and stakeholder‑communication skills.
• High level of discretion and professionalism handling confidential information.
• Fluent in Italian and business‑level English.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with CRM or ERP systems (advantageous).