Junior Executive Assistant

About the role

We are seeking a proactive Junior Executive Assistant to support the CEO and senior leadership in a fast‑growing international environment that spans private aviation, travel, and strategic projects. The role blends high‑level executive support, project coordination, and strategic exposure, requiring autonomy, discretion, and strong problem‑solving abilities.

Key responsibilities

• Manage and optimise the CEO’s agenda, priorities and international travel logistics.
• Coordinate cross‑functional projects across marketing, legal and operations.
• Support strategic initiatives, partnerships and business‑development activities.
• Handle confidential communications and high‑level stakeholder interactions.
• Prepare documents, presentations, reports and executive summaries.
• Liaise with internal teams and external partners across multiple jurisdictions.
• Assist in the execution of events, meetings and international activities.
• Ensure operational efficiency and follow‑through on key business priorities.

Required profile

• Fluent in Italian, English and French (mandatory).
• Active P.IVA or equivalent freelance status.
• Proven experience in roles such as Executive Assistant, Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, or Legal/Paralegal support.
• Structured, fast‑thinking and highly reliable with a strong business mindset.

Required skills

• Exceptional organisational and execution abilities.
• Strong communication and interpersonal skills.
• High level of discretion and confidentiality.
• Ability to manage complexity and multiple priorities.
• Proactive mindset with strong ownership.
• Digital fluency with Google Workspace, Microsoft Office and project management tools.
• Flexibility and willingness to travel when required.

What we offer

• Freelance collaboration with fixed compensation plus performance‑based incentives.
• Direct exposure to top management and strategic decision‑making.
• Dynamic, international and entrepreneurial environment.
• Opportunities for growth into senior roles.
• Travel expenses covered when applicable.
• Hybrid work model (remote and on‑site as needed).