Office Manager & Executive Assistant

About the role

Alvarez & Marsal is looking for an organised and detail‑oriented Office Manager & Executive Assistant to support the opening and daily operations of its new Rome office. The role combines office administration, facilities coordination and executive support to ensure a smooth, professional environment for the team and clients.

Key responsibilities

• Oversee day‑to‑day office operations, including supplier coordination, facilities management and front‑of‑house activities.
• Manage incoming and outgoing deliveries, correspondence and meeting‑room bookings.
• Liaise with building management and external vendors.
• Assist with onboarding new employees, ensuring documentation and system access are ready.
• Handle general office administration such as filing, printing, binding, scanning and data entry.
• Provide administrative support to Managing Directors, including expense processing, Salesforce updates, email and calendar coordination.
• Collaborate with the Milan Operations team to align internal processes.
• Arrange travel and diary management for senior stakeholders, covering hotels, flights, visas and ground transport.
• Book venues for meals and coordinate logistics for internal and client events.
• Work with the wider EA team across Italy and provide holiday cover.

Required profile

• Proven experience in Office Management or a similar role within a corporate or professional‑services environment.
• Strong organisational and multitasking abilities.
• Proactive, hands‑on attitude with a sense of ownership and accountability.
• Excellent communication and stakeholder‑management skills.
• High attention to detail and a problem‑solving mindset.
• Flexibility, responsiveness and adaptability.
• Native Italian language skills and business‑level English.

Required skills

• Salesforce (for system updates and data entry).

What we offer

• A collaborative, inclusive culture that values integrity, quality and personal reward.
• Opportunities for professional development within a global consulting firm.