Office Manager – Rome

About the role

UKA Group, a leading renewable‑energy project developer, is expanding its Italian office in Rome. We are looking for a highly organized Office Manager to ensure smooth daily operations, support the local team, and act as a liaison with international stakeholders.

Key responsibilities

• Oversee day‑to‑day office operations and provide administrative support.
• Manage office supplies, equipment, contracts, renewals and related payments.
• Coordinate correspondence, shared inboxes, meetings, travel arrangements and documentation.
• Monitor deadlines, approvals, compliance and health‑and‑safety matters; serve as the official RLS for UKA Italia.
• Support onboarding, off‑boarding, time‑tracking and other HR‑related processes.
• Process invoices, budgets, expenses, timesheets and cash records in Excel, including monitoring the electronic invoicing portal (SDI).
• Coordinate IT services, meal vouchers, vehicle and insurance matters.
• Prepare reports, presentations, meeting minutes and assist with events; liaise with external associations such as ANEV and Italia Solare.
• Act as the main contact for marketing‑related activities and coordinate with the communications team at headquarters.

Required profile

• 3‑5 years of experience in office management, executive assistance or administrative leadership, preferably in the renewable‑energy sector.
• Strong proficiency with the Microsoft Office Suite.
• Knowledge of accounting processes and a basic understanding of AI tools is a plus.
• Ability to thrive in a fast‑growing, dynamic environment.

Required skills

• Microsoft Office Suite
• Excel