Office & Operations Assistant

About the role

RE:LAB is looking for an Office & Operations Assistant to support daily office activities and ensure smooth operations. The role combines front‑office management, travel and logistics coordination, and administrative support for employees, visitors, and management.

Key responsibilities

• Welcome visitors and manage front‑office activities.
• Handle office communications, phone calls, and general correspondence.
• Organise business travel, accommodation, and transportation for staff and guests.
• Support logistics and operational tasks related to the office environment.
• Coordinate meeting rooms, appointments, and internal events.
• Provide administrative and organisational assistance to management and internal teams.
• Collaborate with external suppliers and service providers.
• Assist in preparing internal documentation and operational processes.

Required profile

• Degree or diploma in Languages, Business Administration, Communication, or a related field.
• Previous experience or strong interest in office administration, front‑office, or executive support.
• Excellent written and spoken English.
• Strong organisational, multitasking, interpersonal and communication skills.
• Proactive attitude, attention to detail and a service‑oriented mindset.
• Good knowledge of the Microsoft Office Suite.
• Nice to have: knowledge of French or another European language, experience in travel management, experience in international or multicultural environments, familiarity with office‑management and facility‑coordination activities, experience supporting managers or executive teams.

Required skills

• Microsoft Office Suite