Private Executive Assistant – Milan

About the role

This position supports a high‑profile international CEO and their family from a Milan‑based office. The role blends private lifestyle management (approximately 70%) with business assistance (30%) in a fast‑moving, confidential environment.

Key responsibilities

• Plan and coordinate international travel, including flights, hotels, ground transport and detailed itineraries.
• Manage multiple residential properties in the UK and Italy, overseeing maintenance, renovations, suppliers and household operations.
• Supervise household staff, service providers, insurance policies, vehicle administration and related documentation.
• Handle personal appointments, gifting, pet care, relocation logistics and day‑to‑day lifestyle tasks for the principals.
• Process expenses, purchase orders and provide general office administration.
• Support meetings, catering, hospitality arrangements and corporate acknowledgements.
• Provide holiday and sickness cover for the CEO’s Executive Assistant and deliver ad‑hoc administrative support.

Required profile

• Proven experience supporting ultra‑high‑net‑worth individuals, family offices or C‑suite executives.
• Native‑level Italian and fluent English (both written and spoken); French is a plus.
• Exceptional organisational ability, attention to detail and discretion.
• Experience managing multiple properties and household operations.
• Strong project coordination skills and the ability to juggle competing priorities.
• Professional demeanor, high emotional intelligence and a calm, solutions‑focused approach.
• A genuine love of dogs, as the family has a pet.

Required skills

What we offer

• Competitive salary of €70,000 per year plus benefits.
• Long‑term, trusted position within an international, high‑performing environment.
• Opportunity to work closely with senior leadership and manage both business and private affairs.