Senior Administrative Assistant – Luxembourg

About the role

The European Investment Bank is looking for (Senior) Administrative Assistants to support the Head of Division and loan/investment officers at its Luxembourg headquarters. You will play a key part in ensuring smooth operations, coordinating lending and investment processes, and fostering effective communication across a multicultural environment.

Key responsibilities

• Update business information, organise contacts and coordinate the full lending or investment process, including meetings, appointments and business trips.
• Prepare briefing materials, manage documents and reports, and maintain communication with clients and colleagues.
• Maintain up‑to‑date project statistics, pipelines and conduct research and data presentation.
• Organise meetings, conferences and assist in onboarding new colleagues.
• Ensure adherence to procedures and promote the effective use of digital tools and new technologies.

Required profile

• Secondary education plus a two‑year certification in economics, accounting, legal studies or business administration, or equivalent experience.
• At least three years of administrative support experience, preferably within an international organisation.
• Strong organisational and communication skills, ability to prioritise and adapt to changing priorities.
• Experience working in a multicultural environment and willingness to learn new digital tools.
• Understanding of banking structures and lending operations is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Full‑time permanent position (grade 1/2) with regular office presence.
• Relocation support and the chance to work in a truly international, multi‑cultural setting.
• Opportunities for professional development within the European Union’s bank.
• Panel interviews scheduled for January‑February 2026.