Construction Administrative Support Specialist

About the role

The Functional and Administrative Support Specialist provides day-to-day administrative, records, correspondence, data and customer-service support to NAVFAC EURAFCENT project and office teams. It is a full-time, primarily on-site position in Sigonella (Sicily, Italy), Rota (Spain), Souda Bay (Greece) or Naples (Italy). Depending on the candidate's location, work authorization and assignment needs, the engagement may be through a third-party employer of record or as an independent contractor, subject to client approval and local law.

Key responsibilities

• Receive, review, route, track and maintain correspondence and administrative actions
• Create, classify, cross-reference, archive and retrieve electronic and hard-copy records
• Prepare letters, reports, spreadsheets, presentations, charts and other office products
• Maintain databases, trackers, distribution lists, calendars and recurring reports
• Provide reception and customer service, and coordinate visitor or installation access requests
• Track suspense items and follow up with staff
• Assist with travel orders, vouchers, requisitions, time and attendance, training records, organizational charts and personnel paperwork
• Research administrative issues and brief staff on status or recommended actions

Required profile

• Legal right to work in the assigned duty station; U.S. visa or SOFA sponsorship is not available
• Professional fluency in English and in the host-nation language of the duty station
• Demonstrated administrative support experience, including records management, correspondence, filing and office procedures
• Preferred: experience supporting an engineering, construction, military or government office
• Preferred: experience with electronic document management or workflow systems
• Must obtain installation access and pass background screening

Required skills

• Advanced Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong typing, writing, grammar, proofreading, organization and attention to detail
• Ability to work with government personnel, contractors, visitors and customers in a multinational environment

What we offer

• Competitive compensation based on qualifications, experience, duty station and local market
• Locally compliant payroll, tax withholding and social insurance through a third-party employer of record
• Statutory leave and benefits under the laws of the country of employment
• Professional development opportunities on an awarded NAVFAC EURAFCENT contract