Executive Assistant – Office Management & Senior Support

About the role

Join Macquarie Capital’s dynamic division that delivers innovative financial solutions worldwide. As an Executive Assistant you will ensure smooth daily operations, maintain a professional office environment, and provide high‑level support to senior leaders across multiple time zones.

Key responsibilities

• Manage diaries, schedule meetings, and coordinate travel logistics for senior executives.
• Oversee meeting‑room reservations, amendments, and related client communications.
• Process expense claims, invoices, and maintain accurate records in Salesforce.
• Handle enquiries, facility tasks, and building communications to keep the workplace running efficiently.
• Support office‑wide events and ensure a welcoming experience for visitors and colleagues.

Required profile

• Proven experience in team support within a professional services or financial services environment.
• Strong organisational skills with meticulous attention to detail.
• Ability to prioritize, adapt quickly, and exercise sound judgment with confidential information.
• Excellent verbal and written communication in both Italian and English.

Required skills

• Microsoft Office Suite
• Coupa
• Concur
• Salesforce

What we offer

• Competitive salary range €45,000‑€55,000 per year.
• Potential annual discretionary incentive compensation.
• Comprehensive benefits package.
• Opportunities to work on multinational, complex projects in a collaborative environment.