Personal Assistant & Office Manager for European Asset Management

About the role

We are looking for an organised and proactive Personal Assistant and Office Manager to support senior leaders across our European Asset Management business and ensure the smooth operation of our Milan office. The role combines high‑level executive support with day‑to‑day office management in a fast‑paced financial services environment.

Key responsibilities

• Provide proactive PA support to up to three European Country Heads, managing complex diaries and coordinating priorities.
• Arrange domestic and international travel, meetings and appointments, optimizing efficiency.
• Handle correspondence, prepare documents and manage confidential communications.
• Maintain accurate filing systems, records and administrative processes.
• Act as primary point of contact for visitors, suppliers and internal stakeholders.
• Oversee day‑to‑day running of the Milan office and support additional European offices, including facilities, supplies, meeting rooms, invoices and expenses.
• Coordinate business continuity activities, support IT‑related requirements and drive office improvements.

Required profile

• Previous experience in a PA, Executive Assistant or Office Manager role.
• Strong organisational and time‑management abilities.
• Excellent communication skills and ability to build relationships with senior stakeholders.
• Proactive attitude and ability to work independently in a fast‑moving environment.

Required skills