CEO Assistant

About the role

This position supports the CEO in a multinational environment, providing executive assistance and coordinating core business activities. It offers exposure to strategic decision‑making, governance, communications and HR operations.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, priorities and key deliverables.
• Prepare presentations, reports and other materials for business planning and decision‑making.
• Coordinate meetings, follow‑ups and cross‑functional projects linked to strategic priorities.
• Maintain relationships with external stakeholders such as industry associations and chambers of commerce.
• Support compliance activities in partnership with the Compliance Officer.
• Collaborate with Finance and Procurement on orders, invoicing and administrative processes.
• Oversee day‑to‑day office management and operations.
• Assist with local governance activities, including Board and Shareholder meetings, minute taking and documentation.
• Contribute to internal and external communications, managing content for intranet and social media channels.
• Support HR initiatives such as onboarding, training coordination, surveys and administrative HR processes.

Required profile

• Bachelor’s degree or equivalent; legal background is a plus.
• 1–3 years of experience in a similar role within a multinational company or professional services environment.
• Fluent English; German is an advantage.
• Strong organisational abilities, high discretion and proactive attitude.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams