Crew Coordinator

About the role

Fraser Yachts is seeking a proactive Crew Coordinator to join its Viareggio office. The role is central to managing crew movements, payroll, compliance and logistical support for a fleet of luxury yachts.

Key responsibilities

• Oversee allocation of primary and secondary fleet, managing 200‑400 crew members.
• Administer monthly payroll, liaise with owners’ offices on funding, social security and crew matters.
• Prepare and monitor annual crew salary budgets and medical coverage.
• Draft and issue SEA’s, addendums, NDAs, training and termination agreements.
• Coordinate with third‑party offshore employers for employment documentation.
• Maintain crew document validity within the yacht document management system.
• Handle probation periods, performance reviews, exit interviews and grievance procedures.
• Conduct internal audits for ISM/ISPS and MLC 2006 compliance and support vessel audits.
• Organise transport and accommodation logistics for crew changes, securing client/captain approvals.

Required profile

• 4‑5 years of experience in a similar crew or maritime administration role.
• Strong organisational skills and ability to meet short‑notice deadlines.
• Good understanding of maritime qualifications, training structures and flag‑state requirements.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft Outlook
• Microsoft OneDrive