Office Coordinator with HR Administration

About the role

We are looking for a structured, reliable, and service‑oriented Office Coordinator to join our international technology company in Genoa. You will be responsible for the smooth operation of the office and provide essential HR and administrative support to our Italian team and the wider business.

Key responsibilities

• Manage day‑to‑day office administration and overall office operations.
• Procure office supplies and equipment.
• Coordinate trade fairs, events, and internal activities.
• Organise business travel, accommodation and travel documentation.
• Liaise with public authorities, suppliers and external partners.
• Support HR and personnel administration, including payroll‑related documentation.
• Handle customer invoicing for locally provided services and spare parts.
• Manage employment documentation, onboarding and off‑boarding processes.
• Coordinate occupational health & safety training and medical checks.
• Provide administrative assistance to other departments as needed.

Required profile

• Proactive, well‑organised professional with strong service orientation.
• Ability to manage multiple tasks simultaneously in a fast‑paced environment.
• Excellent communication skills and ownership of work.
• Experience in HR administration and/or office administration.
• Strong organisational and administrative abilities.
• Independent worker capable of handling multiple stakeholders.
• Fluent Italian and good command of written and spoken English.
• Experience in payroll administration, international organisations or event coordination is a strong advantage.

Required skills

• Microsoft Office

What we offer

• Join an international company with short decision‑making paths and strong collaboration.
• Supportive team culture and opportunities for growth and development.
• Values of commitment, responsibility and teamwork.